You want to move email from your Microsoft 365 personal or family account to a Microsoft 365 for business email account:įor example, let's say you have a Microsoft personal or family email account, you want to move your email to a new Microsoft 365 for business email account, Outlook on your desktop, add both accounts to Outlook. For more information, see Turn Cached Exchange Mode on or off. To export more than the past 12 months of data, turn off Cached Exchange Mode first. By default, your cache contains items from the past 12 months. Important: If you're using Cached Exchange Mode, Outlook will only export the items in your current cache. Outlook does not export meta-data such as folder properties (views, permissions, and AutoArchive settings), message rules, and blocked senders lists. When Outlook exports emails, it includes any attachments to the emails. You'll still see and have access to your email, contacts, and calendar in Outlook. When Outlook exports email, contacts, and calendar info to a. You can also save to a portable drive, then import your email, contacts, and calendar to Outlook. pst file to OneDrive, then download it to your new computer. If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook. pst file, it's portable! You can import it to other email accounts. If you’re exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, then choose OK.Īfter your email data is exported to a. In the Outlook Data File Password dialog box, enter the password, and choose OK.

When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and choose OK. If you’re creating an Outlook Data File (.pst), an optional password can help protect the file. Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

Type a different file name before choosing OK. Note: If you’ve used export before, the previous folder location and file name appear. Enter a file name, and choose OK to continue. Choose Next.Ĭlick Browse to select where to save the Outlook Data File (.pst). This ensures that everything in the account will be exported: Inbox, Calendar, Contacts, and Tasks. Make sure that the Include subfolders check box is selected. Only information for one account can be exported at a time.

Select the name of the email account to export, as shown in the picture below. If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? to determine your version of Outlook and find the appropriate export instructions. You'll see the contents of your Microsoft 365 mailbox appear in Outlook. Then, you can use Outlook to move email, contacts, and calendar items into your Microsoft 365 mailbox.Īt the top of your Outlook ribbon, choose File. After you do this, Outlook will automatically sync with Microsoft 365. If you're not already using Outlook, add your Microsoft 365 email account to the Outlook app.

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